UGA Career Center Office Manager

Posted: 11/17/2025

Administrative, Support & Clerical

Under the direct supervision of the Executive Director of the Career Center, this position provides comprehensive administrative support to the Executive Director of the Career Center, Director of Employer Relations, the Director of Career Education, the Director of Academic Integration, and the Director of the UGA Mentor Program. This includes managing complex calendars, coordinating travel arrangements, preparing expense reimbursements, maintaining confidential files, managing facilities maintenance issues, advising on safety and security guidelines and protocols, budget support, and event budget tracking.

In addition to executive support, this position encompasses a broad range of office administration tasks such as word processing, spreadsheet development, composing and editing various documents, and handling purchasing and expenditure-related duties. This includes the management and renewal of a number of enterprise software licenses for technology resources that serve the university and alumni body. Also, a key component of this role involves supervising front desk operations, including the hiring, training, and scheduling of 3-4 student assistants and one full-time staff member.

Additionally, the position coordinates the annual student hiring process, liaises with Development and Alumni Relations (DAR) HR for staff and student hiring needs, and provides support to search chairs during job searches and interviews. This role requires independent judgment to plan, prioritize, and organize a diversified workload, and to recommend improvements in office practices or procedures. This position is integral to the department’s mission, ensuring excellent customer service and maintaining a highly organized and efficient Career Center operation.

Find the full job description and application here: https://www.ugajobsearch.com/postings/458919

UGA Career Center Office Manager